PUBLIC RECORDS REQUESTS - APPENDIX - INFORMATION AND FORMS

Binding City Policy

BCP-ADM-8.03

Uniform Public Records Request Form

This form is not necessary if the City is able to provide the requested record immediately.

To streamline the public records request process, the City of Portland has created a standard form. Using this form will guide your request and make sure City bureaus receive your contact information and a clear, written request.

We would also encourage you to discuss your request with the appropriate City contact person, to clear up any issues so your written request will be asking for exactly what you want.

Link to Uniform Public Records Request Form in fillable format  (PDF Document, 184 kb)

Uniform Response to Public Records Request Form 

City employees are required to use this form when a request cannot be resolved immediately. Depending upon the request, the form may have several entries before the request is resolved.

Link to Uniform Response to Public Records Requests Form in fillable format  (PDF Document, 332 kb)

Public Records Requests Contact List 

The record you are requesting is probably maintained by one of the bureaus in the City. Working with the designated contact person for that bureau can improve the City's response to your request.

Link to Public Records Requests Contact List  (PDF Document, 56 kb)

Standard Fee Schedule

The Public Records Law expressly authorizes public agencies like the City to establish reasonable fees to be reimbursed for the actual costs of making the records available. Actual costs include paper or other media and mailing expenses, as well as time spent locating, reviewing, redacting, copying, and supervising a person's inspection of original records in order to protect them. Actual costs also may include time spent by an attorney to review, redact or segregate records for possible exemptions.

Link to Standard Fee Schedule  (PDF Document, 44 kb)

Frequently Asked Questions by the Public 

We hope to answer some of your questions here. As more questions arise, we will add to this list.

Link to Frequently Asked Questions  (PDF Document, 100 kb)

For additional information please consult A Quick Reference Guide to Oregon's Public Records Law, published by Open Oregon: a Freedom of Information Coalition in collaboration with the Oregon Attorney General's Office, http://www.open-oregon.com/.

Link to Reference Guide  (PDF Document, 100 kb)

HISTORY

Resolution No. 36563, adopted by City Council December 19, 2007.